NOKIA PHILIPPINES
Davao & Cagayan de Oro - Philippines
2022-2024
Hi,
I am your Project Administrator!
I want to leverage my project management expertise to launch and manage my own successful business venture, while gaining valuable corporate experience and fostering a culture of innovation in my current role.
Don't be afraid of the mess, I will orchestrate the chaos
into beautiful symphonies of progress.
3
Corporate Companies
6+
Awards received
6+
Years Experience
my mission is to make your business
organized and Successful.
This mission to cultivate a thriving project environment where organization, clear communication, and proactive
problem solving empower the team to achieve success.
To help you fit the pieces of a masterpiece.
Imagine me as your project's personal conductor. I will keep track of all the moving parts, make sure everyone's on the same page, and adjust the tempo as needed. That way, your project stays organized, hits its deadlines and ultimately achieved its goals.
Project Management
Champion Communication
Navigate Challenges
Maintain Project Control
Project Management
📍 Project Scope:
Contributed to the successful delivery of the Converge FTTH FTK (Fiber-to-the-Home / Fiber-to-the-x Turnkey)project spanning 250,000 kilometers in Davao and Cagayan de Oro, one of the largest rollouts in the Philippines. Ensured project documentation and billing processes were aligned with operational milestones.
Navigate Challenges
💰 Recovered ₱256 Million in Client Billing:
In my first two weeks, I identified missing documentation that delayed billing. By auditing and organizing project files, I enabled Nokia to bill ₱256 million to the client—revenue that was previously unaccounted for due to incomplete records.
Champion Communications
🤝 Stakeholder Roles:
Acted as the bridge between trade contractors and Nokia’s billing team. I ensured timely submission of billing documents, identified missing requirements, and coordinated closely to accelerate pending payments and billing approvals.
Maintain Project Control
📊 Workflow Leadership:
Standardized team operations through centralized workflow tracking
Ensured all stakeholders used the official workflow — eliminating personal trackers
🛠 Key Responsibilities
✅ Audited and corrected missing documentation within 2 weeks
✅ Aligned all trade contractor billings with client requirements
✅ Managed weekly stakeholder updates to control project pace
✅ Centralized the team’s document tracker — fully adopted across all functions
✅ Updated and maintained documents in Nokia’s internal workflow system
📈 Results at a Glance
💸 ₱256M recovered and billed
📦 100% adoption of standardized workflow
📅 Weekly updates streamlined decision-making and issue resolution
🔄 Zero delay in trade contractor billing cycles
ZTE PHILIPPINES, INC.
Lipa, Batangas, South Luzon
2020-2022
Project Management
- Promoted rapidly after demonstrating the ability to organize, document, and execute processes efficiently.
- Oversaw the completion of ~2,000 telecom tower sites, ensuring documentation, technical requirements, and timelines were met.
- Led the submission and approval of Project Acceptance Completion (PAC) documents at an unprecedented pace.
- In December alone, achieved 100 client-accepted sites, breaking internal records.
Navigate Challenges
- Inherited a disorganized PAC documentation process that often delayed project acceptance.
- Built a standardized documentation structure to streamline submissions and minimize rework.
- Implemented an internal workflow system in our project management software to reduce onboarding time for new hires and ensure consistency.
Champion Communications
- Bridged gaps across engineering, logistics, documentation, and client acceptance teams, ensuring alignment on requirements and priorities.
- Regularly met with the client acceptance department to understand their pain points and build stronger collaboration and trust.
- Translated technical requirements into actionable task lists for site engineers and document processors.
Maintain Project Control
- Established and enforced an internal process for weekly updates and progress tracking.
- Maintained visibility across site progress and PAC statuses, allowing for real-time decision-making and issue resolution.
🛠 Key Responsibilities
✅ Project Documentation Oversight:
Managed end-to-end Project Acceptance Certificate (PAC) and Final Acceptance Certificate (FAC) documentation for telecom tower projects.
✅ Cross-Department Coordination:
Liaised with engineering teams, site coordinators, and logistics to ensure all project requirements were aligned and met.
✅ Client Engagement:
Met with the client acceptance team to understand their requirements, streamline coordination, and improve approval timelines.
✅ Performance Monitoring:
Maintained a centralized progress tracker and enforced weekly updates to monitor site completion and documentation accuracy.
✅ Team Support & Training:
Created clear documentation protocols for onboarding new team members and minimizing errors in submissions.
📊 Results at a Glance
📈 Promoted within 2 months
🗼 2,000+ tower sites documented & closed
📑 100 sites accepted in December
★ Recognized with consistent top performer awards and bonuses
🤝 Built a direct relationship with the client-side team, accelerating approvals
MONOCRETE CONSTRUCTION PHILIPPINES, INC.
Ortigas, Pasig City | Panglao, Bohol
2017-2020
Project Management
- Assigned to the Modala Beach Resort & Hotel Mock-up Room Project to manage the sourcing and verification of all interior and architectural materials.
- Oversaw the transition of approved materials from the mock-up phase to the full-scale rollout across 120 guest rooms.
- Ensured that design choices aligned with functionality and feasibility before mass implementation.
Navigate Challenges
- Built a supplier database from scratch to organize contacts, pricing, and lead times—this saved valuable time for future sourcing.
- Created cost comparison sheets for each requested item to optimize budgets and avoid overspending.
- Managed tight coordination between billings, deliveries, and contractor requisitions, preventing common procurement bottlenecks.
Champion Communications
- Regularly contacted suppliers for material samples, quotes, and price negotiations, ensuring timely responses and best-value deals.
- Presented detailed cost analysis and supplier options directly to the company chairman for final approvals.
- Acted as a liaison between the procurement team, site engineers, and trade contractors to keep everyone aligned.
Maintain Project Control
- Monitored POs, billing, payment status, and material deliveries, ensuring accountability from requisition to receipt.
- Handled Tradecon labor billings and prepared purchase requests via the internal system to process contractor payments.
- Conducted on-site visits to validate delivery accuracy and monitor progress, preventing material mismatches or delays.
🛠 Key Responsibilities
Materials Requisition & Procurement
✅ Handled end-to-end procurement for the Modala Beach Resort & Hotel Mockup Room, ensuring material samples matched design intent.
✅ Coordinated with suppliers to request product samples, quotations, and negotiated discounts.
✅ Created and maintained a supplier database in Excel for faster and more organized sourcing.
✅ Conducted cost comparisons for all finishing materials and presented detailed options for executive approval.
Office Engineering & Project Documentation
✅ Assisted with Trade Contractor (Trade con) billings and created purchase requests for labor and materials through the internal system.
✅ Managed Purchase Order tracking, payment follow-ups, and delivery timelines to ensure seamless execution of the mockup.
✅ Visited the construction site periodically to verify material quality and installation accuracy.
📊 Results at a Glance
🏢 Enabled final approval of materials for full-scale implementation
💰 Streamlined sourcing process, saving time on repetitive inquiries
👔 Gained executive trust and decision-making exposure early in career
🤝 Ensured accuracy in procurement, budget control, and contractor payment
🏨 Transitioned mock-up into real-world application for full hotel build
TOOLS AND SKILLS
my mission is to make your business
organized and Successful.
This mission to cultivate a thriving project environment where organization, clear communication, and proactive
problem solving empower the team to achieve success.
My Best Service
As your Project Administrator, I can wear many hats to ensure your project's success.
MY WORK EXPERIENCES
How I became an effective Project Administrator
Several factors contribute to my effectiveness as a project administrator, and a major one is the breadth of experience I've gained through various roles. These experiences have allowed me to develop all of the essential soft and of project administrator.
NOKIA
Billing Management, Stakeholder Management (Client and Subcontractor), Project Documentation, E2E Reporting and Analysis, Purchase Order Request and Purchase Order Creation and etc.
ZTE PHILIPPINES
Stakeholder Management (Client and Subcontractor), Project Documentation, E2E Reporting and Analysis, Acceptance and Rectification Progress report & etc.
MONOCRETE CONSTRUCTION
Procurement Engineer, Sourcing, Subcon Billing Management, Reporting to Chairman for Material Progress, Cost Comparison for Products, Delivery tracking, Purchase Order Request and Purchase Order Creation.
DIGITAL MIRROR
PHOTO BOOTH
I own this business. I am responsible for Social Media Management, Marketing, Creatives, Video Editing, Customer Service, Innovations and etc.
EZRA KITCHING
My 4-year experience as project administrator, proven ability to
Project management and Organizational skills, and passion
for success make me a perfect fit for your team.
Eager to discuss how I can contribute!
Social Media Links
Copyright: © 2024 Ezra kitching - All Rights Reserved
EZRA KITCHING
My 4-year experience as project administrator, proven ability to
Project management and Organizational skills, and passion
for success make me a perfect fit for your team.
Eager to discuss how I can contribute!
Social Media Links
Copyright: © 2022 Ezra Kitching - All Rights Reserved